TAKE TRANSPORTATION OFF YOUR CONFERENCE-PLANNING PLATE

Reliable customized ground transportation services for corporate and association meetings and events of all sizes across North America.

Experienced & professional team

Attention to detail & cost-effective design

Attendee-focused technology solutions

Experienced & professional team

Attention to detail & cost-effective design

Attendee-focused technology solutions

You’ve got so much at stake in executing your conference without a hitch;

and your transportation worry list might be longer than you hoped…

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Can my attendees get real-time pick up information?

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How can I keep costs down?

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Will our transportation provider be focused on safety?

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Will our attendees have to wait on long lines?

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How will other events in my meeting city impact traffic?

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Is there a back-up plan if equipment breaks down?

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Will my VIPs be given special attention?

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Will Uber and Lyft affect bus arrivals and departures?

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Are buses the most environmentally-friendly option for our meeting?

If you could only push a button and make your worries disappear.

What if you could have a trusted partner that would take care of your meeting transportation—but you get the credit?

Expert transportation planning, route design, and execution that elevates the attendee experience

A technology platform that delivers stress-free and happy attendees safely to your meeting venues

Advertising and sponsorship solutions that help you offset the cost of transportation

Expert transportation planning, route design, and execution that elevates the attendee experience

We handle every logistic related to transportation planning and execution so you can focus on what’s important—your meetings.

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A technology platform that delivers stress-free and happy attendees safely to your meeting venues

Our proprietary GPS-enabled shuttle management platform powers the ETS-Next-Shuttle App, allowing attendees to track buses and see real-time arrival times at their hotels. Attendees armed with this information arrive at your meeting stress-free and happy.

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Advertising and sponsorship solutions that help you offset the cost of transportation

We can provide shuttle bus graphic advertising and sponsored video programs to help you generate additional revenue while amplifying advertiser and association messaging.

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Work with a transportation partner you can trust.

At Event Transportation Systems, we know that transportation can make a big difference in your attendee experience. This is why we built a full-service, professional, customer-focused transportation management company with seasoned experts who can design and execute your transportation plan, so you can focus on other meeting priorities.

Step 1

Contact Us or Upload Your Request for Proposal (RFP)

Click the Let’s Talk About a Plan button (or upload your RFP if you have one) and we will respond ASAP!

Step 2

We’ll review your requirements and make a plan for success!

We know that every meeting is different. Let’s work together on a plan for success.

Step 3

We’ll execute the plan and you can breathe a sigh of relief and enjoy your conference

Your attendees are happy. Your leadership is happy. Time to start working on next year’s plan!

The value-added benefits you can expect if you work with ETS:

A DEDICATED ACCOUNT MANAGER

A personal concierge by your side who understands your organization’s unique needs

HOTEL SELECTION CONSULTING

Destination experts who help you select hotels to maximize route efficiency

DETAILED RIDERSHIP REPORTS

Detailed reports that provide evidence of system design and efficiency

COORDINATED ATTENDEE COMMUNICATIONS

Clear transportation signage and digital schedules that eliminate paper

FLEXIBLE & CUSTOM INVOICING SOLUTIONS

Invoices that align with your organization’s accounting processes

The value-added benefits you can expect if you work with ETS:

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A DEDICATED ACCOUNT MANAGER

A personal concierge by your side who understands your organization’s unique needs

FLEXIBLE & CUSTOM INVOICING SOLUTIONS

Invoices that align with your organization’s accounting processes

COORDINATED ATTENDEE COMMUNICATIONS

Clear transportation signage and digital schedules that eliminate paper

DETAILED RIDERSHIP REPORTS

Detailed reports that provide evidence of system design and efficiency

HOTEL SELECTION CONSULTING

Destination experts who help you select hotels to maximize route efficiency

“The American Academy of Dermatology has been working with Event Transportation Systems (ETS) and Newsday Communications for over 20 years. ETS and Newsday are an integral part of our Annual Meeting and I consider them to be one of our strategic partners. Each and every year I have confidence that they will execute our transportation management and sponsorship support services effectively and on budget in each city. The shuttle tracking app has been an excellent addition to the services they provide and gives our attendees real-time information about when the next shuttle bus will pick them up at their hotels. I really value the relationship we have with ETS, their wonderful customer service, and all the value-added services they bring to the table.”
Amanda Sage
Senior Manager, Meetings & Conventions
American Academy of Dermatology

“Over the past 18 years, the American Urological Association (AUA) has worked with three transportation management companies, and after partnering with Event Transportation Systems (ETS) starting in 2012, I believe that ETS is the best of the three in terms of customer service, on-site execution and pricing. In terms of Customer Service – ETS knows what they are doing and I get the information I need when I need it.  In addition, they are very good on site with our urologists. In terms of Execution – buses run on schedule and ETS works very well with the hotel community and the city to find out if streets are closed or if there are any potential route changes ahead of time. In addition, I always survey our attendees which includes questions about transportation.  We get very few complaints if any at all.  I also really like the app they have and our attendees use it to track buses.  In terms of Budget – I like how Eric Hotard works with me in controlling expenses and coming up with ideas to save some money.  We work ahead of time before contracting hotels and work on routes and schedules once hotels are booked. In terms of Trust – I can tell you that Eric is someone I trust wholeheartedly.  I feel as if he has my best interests in mind.  And, when AUA had to go completely virtual in 2020, ETS was incredibly fair and responsive when we canceled their contract.”

Janet Skorepa

Chief Education Officer Executive Vice President-Education and Meetings, American Urological Association

“ETS has been the provider of transportation services for our Global Conference and various smaller meetings for over a decade. As our valued partner, we consider their team an extension of ours. We rely heavily on ETS for their vast knowledge of the destination cities where our conference is held. Their competitive and transparent pricing, flexibility to adjust routes and/or add equipment due to unforeseen and sometimes complex circumstances, are just a few of the many reasons we continue our partnership year after year. In addition, their newly updated GPS platform allows our attendees to maximize their time on our show floor or in sessions as they can real-time track their next shuttle rather than waiting on unnecessary lines. Their post-show report provides us with an abundance of data to make valuable decisions and adjustments for future years. I can’t imagine a show without our ETS team by our side.”
Beth Faubel, CED
Director, Meeting Services
Healthcare Information and Management Systems Society, Inc. (HIMSS)

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Tips for Reducing Convention and Meeting Transportation Costs

Tips for Reducing Convention and Meeting Transportation Costs

Shuttle transportation can be considered one of the biggest budget items for any large association that hosts sizable meetings. Here are a few tips that can help you reduce costs for transportation without sacrificing a great attendee experience.

Explore some of our helpful transportation planning tools.

Produce an Environmentally Responsible Meeting

Shuttles are more environmentally friendly than you might think. To learn more, read our case study and try our carbon calculator.

Need some tips for writing a transportation RFP?

New to Transportation planning? Download our RFP template and contact us if you need any advice about planning transportation in your specific meeting location.

Know you're making the right choice with Event Transportation Systems

Want to know more about how we work with clients? Download our Case Study that highlights our transportation, technology, and advertising services.

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We send occasional emails with helpful transportation planning tips, and updates about new products and services.

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